Biometric Time Solutions and Jarrison Systems has enjoyed a strong partnership in providing world class time and attendance solutions to their customers. Jarrison Time software is the jewel in the crown when it comes to time and attendance software. In Part 1 we introduced you to the main functions and benefits of this powerful yet affordable software solution. In Part 2, we delve deeper into the nuts and bolts of the software and show you how fully comprehensive Jarrison Time software is for time and attendance management.
Introduction
- Jarrison Time is developed in South Africa.
- Free updates and manuals are available.
- Proven reputation with many happy customers in multiple countries.
- Summary View window to provide immediate access to daily and periodic totals.
- Flexible public holiday system (add or delete public holidays as they change, for multiple countries).
- Up-to-date on-screen ‘In/Out’ register.
- Daily database backup to a safe location (e.g. another PC on the network).
- Full audit trail, including which user performed what action and when.
Time and Attendance in detail
Software Users
Allowing many Users to work concurrently, with customisable software privileges.
- Restrict users to WHO they can view and/or edit.
- Restrict users to WHAT functions they can perform in the software.
- Restrict users to which authorizations they may apply.
- Restrict users to particular reports they can view.
- Restrict users applying particular adjustments.
- Enforce the expiry of the login password after a certain time period.
- Enforce varying password complexity (Case, Digits, Special Characters and Length).
- Allow users to substitute for another user,in the case of a user being unavailable.
- Customize the Daily Summary View per user or user group (Users see only their relevant time categories and counters)
Reports
Create your own reports using Jarrison Time’s built-in Report Creator.
- Design any report using any field within the software, e.g. employee fields, counters, time categories, etc.
- Email any report at any time to any recipient/s for any group of employees.
- Exception reports only sent under specific conditions.
- Report to screen, printer, Excel or PDF formats.
- Daily and/or period totals displayed in time or decimal format
Absenteeism
Unlimited absence reasons, for any time spent away from work.
- Any alert, including late arrival, short time and absenteeism can be configured to notify the manager automatically.
- Specific reports automatically sent for excessive absence.
- Absence including annual leave, can be automatically imported from 3rd party systems.
- Capture bulk manual absenteeism edits, for a specific group of employees
Time Categories
Any number of customizable time categories, example normal time, overtime, short time, night allowance, sick leave etc.
- Transfer of overtime to makeup normal time, calculated daily and/or end of the pay period.
- Optional authorizing or declining of overtime for any time category.
- Able to authorize overtime before, or after it’s worked. \
- Caters for any allowances (e.g. afternoon and night), penalty rates, time in lieu, with custom rules applied.
- Rounding of daily and/or end of period hours.
Shifts & Pay Groups
Unlimited shifts and pay groups, with multiple options to assign employees to ever changing shift patterns.
- Daily and/or end of period (pay group) calculations are produced, using multiple rules and/or formulae.
- Catering for very complex shift rule and award interpretation environments, including special allowances, time in lieu and penalty rate conditions.
- Configurable weekly, monthly, bi-weekly or any other dynamic date-varying pay groups.
- Any shift and pay group applied per employee or group of employees, for any dates.
- Rostering of shifts for employees with erratic shift patterns with an easy-to-apply interface.
- Notification of employees and supervisors of any shift changes via email or SMS.
- Able to import shift rosters from an external CSV file.
- Many break types per day (Lunch, Tea, Toilet), paid or unpaid, including limitation rules.
- Flexi time and core time available, with minimum and maximum hours to carry to next period.
- Bonus times are possible under pre-determined conditions (Public holidays, call outs etc).
- Shifts exceeding 24 hours are easily catered for, example truck drivers who spend several days off site.
- Grace times and ignoring of time clocked before shift starts, are effortlessly managed.
- Automatic shift allocation (shift sensing), basing the shift rules to apply, on the time an employee arrives and/or leaves work.
- No need for dedicated ‘In’ and ‘Out’ devices at a clocking area. Only one device required!
- Bulk shift and pay group changes for any group of employees for any date range.
- Shifts can be determined by the device the employee clocked on.
- Able to use previous period totals, to base current period results on.
- Possible to set targets for weekly and monthly totals in the same period totals.
Clocking Transactions
Automatic and scheduled import and calculation of clockings, with email alerts ensuring up to date transactions.
- Rounding of daily clockings, daily totals and/or periodic totals.
- Collection of transactions direct from devices, existing 3rd party access control systems, web servers or from files.
- Add, delete or modify any clockings, with optional forced or reasons. All audited and differentiated.
- Bulk addition of manual clockings for any group of employees, for any dates and times.
- Unlimited number of clocking transactions per day, including optional seconds.
- Able to ignore duplicate clockings occurring within a set timeframe (clocking ‘In’ or ‘Out’ multiple times or from same direction).
- Optional clocking groups (different T&A vs Access Control devices, for different groups of employees).
- Optionally use the first and last clocking of the day (Ignoring all ‘In Between’ clockings).
- Recording temperature and mask-detection information, from compatible devices.
Reminders
Multiple employee reminders (Medical exams, forklift licences etc). Other features include:
- All reminders can be acknowledged centrally.
- Able to set recurring reminders.
- Ability to remove employee access if reminder is not acknowledged.
- Email or SMS any reminder notifications to employee and/or supervisor.
Visitors Management
Monitor and Allow visitors to gain temporary access to specific device/s.
- Enrol visitors by capturing customizable details, photo, fingerprints, ID documents and more.
- Visitors can be assigned access through certain entry points at certain times.
- Visitor details saved in Jarrison Time for easy activation at next visit.
- Option to print an indemnity form with their credentials during enrolment.
- Integration with e-Skan (driver licence, ID Document and/or vehicle licence scanner).
Biometric Time Solutions is a premier partner of Jarrison Systems. Not only do our customers get market leading software but they also enjoy excellent back-to-back support from Biometric Time Solutions and Jarrison Systems. Jarrison Systems prides itself on customer satisfaction, as does Biometric Time Solutions and the strength of our business partnership allows us to guarantee 100% solution satisfaction without hesitation. Call Biometric Time Solutions today and find out how we can provide your business with a turnkey time & attendance and access control solution.
