Biometric Time Solutions and Jarrison Systems has enjoyed a strong partnership in providing world class time and attendance solutions to their customers. Jarrison Time software is the jewel in the crown when it comes to time and attendance software. In Part 1 we introduce you to the main functions and benefits of this powerful yet affordable software solution. It will also become evident why you should partner with Biometric Time Solutions and Jarrison Systems for your time and attendance and access control needs.
Did you know that Jarrison Time offers these functions besides time and attendance:
- Access Control
- Leave Management
- Job Costing
- Cellphone Clocking
- Visitor Management
Introduction
- Jarrison Time is developed in South Africa.
- Free updates and manuals are available.
- Proven reputation with many happy customers in multiple countries.
- Summary View window to provide immediate access to daily and periodic totals.
- Flexible public holiday system (add or delete public holidays as they change, for multiple countries).
- Up-to-date on-screen ‘In/Out’ register.
- Daily database backup to a safe location (e.g. another PC on the network).
- Full audit trail, including which user performed what action and when.
Time and Attendance
Managing by Exception
- Possible exceptions include, missing clockings, absence without permission, excessive short time, out of area mobile clockings, missing job transactions, unpaired clockings and more.
- Double-click on any entry to apply a manual edit quickly.
- Can require the operator to insert comments when adding adjustments or clockings.
Employee Information
- Secure and well organised records with many customizable field types.
- Options to set field types to be, required, preselected, drop-down menu selection and/or edit, unique values or text input fields.
- Quick search using name, surname, employee number and/or Identity Document (ID) numbers.
- Bulk import and export of employee information, excellent for initial implementation.
- Advanced grouping based on personal information (Including all custom fields).
- Capture photo or load photos from existing files, and a bulk import or export of photos.
- Supervisor management, each employee can be assigned to another “Supervisor” employee.
- Overview per employee to identify trends (Absenteeism on Mondays etc.).
- Employee documents can be uploaded and viewed as needed.
- Ability to use date-driven custom data fields to track the movement of employees. (i.e. employee changes from one department to another).
Workflow Management
- Manage your organization’s workflow and supervisor hierarchy.
- Able to enforce task-based workflow for Pre-Authorized Overtime, Authorized Overtime, Manual Adjustments and Manual Clockings, captured by users.
- Each task containing a list of items waiting to be Accepted or Rejected.
Automatic escalation of tasks unattended for a specific time frame, notifying the users’ supervisor. - Optional and additional 1-3 level Pay Period (Timesheet) approval. Applying to daily and periodic totals. Requiring approval before exporting to Payroll is also possible.
Payroll Integration
- Effortless integration with payroll and HR systems (No known payroll we can’t export to).
- Built in File Creator to customize an “export to payroll” file format.
- Automatically import customizable employee information and their leave.
- Lockdown periods after exporting to payroll.
- Trusted by payroll systems.
Access Control
- Direct integration to multiple brands/types of biometric devices.
- Unlimited concurrent employee access groups, with scheduled access to specific areas.
- Option to deny access if an employee is late (Prevents interruptions on the assembly line).
- Access can be automatically denied due to inactivity (Excessive Absence), or even overactivity.
- Automatic email or SMS notifications can be sent for any device which goes online/offline.
- Depending on hardware, possible strict or relaxed Anti-passback , ensuring employees not
being able enter the same door from the same direction. - Depending on hardware, Zone Sequencing (Employees must clock out of a time & attendance station, before they can leave site).
- Able to revoke access to site if an employee exceeds allowed overtime hours.
Leave Management
- Managing leave balances, accruals, entitlement and more.
- Capture supporting leave documentation per transaction.
- Export leave balances to payroll for payslip purposes.
- Report on when leave was captured and by whom.
- Can integrate with existing adjustments or work independently.
Job Costing
- Capture and calculate job hours and costs including each job’s activity.
- Able to assign specific devices as dedicated Job Costing devices. All clockings from such devices assigned to a particular Job and Action.
- Assign specific rates for each activity, per job.
- Able to use Job Costing clocking transactions for T&A calculations.
- Option to calculate the cost based on the count, example how many complete crates were filled.
Cellphone Clocking with JT Clock
- Clock teams or individuals on the move.
- Real-time clocking (based on network/data availability).
- Geofencing, specific areas for specific times.
- Photo and GPS info possible for each clocking.
- Offline handing of transactions until connectivity restored.
- Manage user app settings centrally from Jarrison Time.
Biometric Time Solutions is a premier partner of Jarrison Systems. Not only do our customers get market leading software but they also enjoy excellent back-to-back support from Biometric Time Solutions and Jarrison Systems. Jarrison Systems prides itself on customer satisfaction, as does Biometric Time Solutions and the strength of our business partnership allows us to guarantee 100% solution satisfaction without hesitation. Call Biometric Time Solutions today and find out how we can provide your business with a turnkey time & attendance and access control solution.
In the next article we explore Jarrison Time Software in more detail.
